For Seattle project manager Sarah Johnson, Wednesdays used to blur into a sleepless haze of midnight note-taking and bleary morning catch-ups. Now, thanks to a pair of AI-powered tools from tech startup viaim, she’s reclaiming hours—and keeping pace with her eight-year-old daughter’s busy day.
Johnson starts her midweek mornings in a bustling kitchen, fielding fried-egg questions between sips of coffee. When a London client unexpectedly joined her status call five minutes early, she simply tapped her RecDot earbuds’ adaptive noise-cancellation mode to mute clattering pans. Moments later, a quick voice tag—“action item: security test”—created a timestamped bookmark in the call recording. By the time breakfast was cleared, viaim’s NoteKit software had turned that tag into a task and pushed it to her Slack channel.
That kind of seamless workflow isn’t just convenient; it’s life-changing. “I used to burn the midnight oil replaying calls I missed,” Johnson says. “Now I’m present for Lily’s first soccer kick and still wrapping up work without dialing past bedtime.”
Later that afternoon, the same AI magic played out on the sidelines. An unscheduled budget review popped up on Johnson’s calendar just as her daughter’s team warmed up. With a tap, she joined via RecDot and watched NoteKit transcribe the meeting live—automatically extracting key deliverables and assigning deadlines in her Asana project board. When her daughter scored the winning goal seconds later, Johnson was cheering on both fronts.
By nightfall, NoteKit had stitched together a full timeline of Johnson’s day, aligning corporate milestones with family appointments—ensuring next week’s product demo won’t conflict with a doctor’s visit. Usage logs reveal she now spends two fewer hours on administrative follow-up than before.
viaim Chief Product Officer Alex Chen says the goal is simple: “Technology shouldn’t burden users with extra steps. By combining precise transcription, intelligent summarization, and calendar syncing, we help working parents focus on what matters most—whether that’s a boardroom presentation or a bedtime story.”
As working mothers face mounting professional and personal demands, tools like RecDot and NoteKit are emerging as more than productivity hacks. They promise a rare commodity for busy parents: the freedom to be fully engaged at work and at home.